Administration Trainee (m/f/d)

The European Travel Commission is recruiting a Trainee for its Administration Department. This is an exciting opportunity for a highly motivated junior professional or recent graduate to gain hands-on experience and valuable insights into the operations of an international organisation working on tourism-related projects. The position is for six months, renewable. The Administration Trainee works within the ETC Executive Unit, in the Administration Department and reports to the department's Head and the Executive Director.

Main responsibilities include, but are not limited to:

• Administrative and technical support (formatting reports, drafting letters and certificates, booking of meeting rooms, etc.)
• Manage and maintain the Executive Director's schedule and appointments
• Coordinate and schedule meetings, conferences, and travel arrangements for the Executive Director
• Provide support with office management (e.g. placing orders)
• Provide support with the implementation of projects of the department
• Screening and prioritising incoming emails, calls, and correspondence
• Updating of ETC's corporate website (www.etc-corporate.org - sections managed by the department)
• Provide support in archiving and filing finance and admin-related documents
• Monitor available EU funding for tourism
• Provide support with applications to EU tenders and grants
• Provide support to the Head of the department with financial matters such as financial reports and declarations
• Participation in ETC meetings in Brussels (as required)
• Provide support with the organisation of meetings and events for ETC members
• Assist in preparing minutes from ETC meetings
• Support in organising educational training, meetings and events for the ETC staff